Privacy Policy

Effective Date: January 1, 2026

1. Introduction

The Society of Individualized Medicine & Therapies ("SOIMT," "we," "our," or "us") respects the privacy of our members, website visitors, authors, reviewers, donors, volunteers, and other stakeholders.

This Privacy Policy explains how we collect, use, disclose, store, and protect personal information through our websites, publications, conferences, educational programs, membership services, and other organizational activities.

2. Information We Collect

We may collect information including:

Personal Information

  • Name

  • Mailing address

  • Email address

  • Telephone number

  • Professional credentials

  • Institutional affiliation

  • Membership status

Account Information

  • Username

  • Password (stored securely using industry-standard encryption)

  • Communication preferences

Payment Information

We may collect information including:

  • Username

  • Password (stored securely using industry-standard encryption)

  • Communication preferences

Publication Information

For authors, reviewers, and editors we may collect:

  • Professional biography

  • ORCID identifier

  • Institutional affiliation

  • Publication history

  • Conflict-of-interest disclosures

  • Peer review communications

Website Data

We may collect:

  • IP address

  • Browser type

  • Device information

  • Operating system

  • Referring websites

  • Pages visited

  • Time spent on pages

  • Cookies and similar technologies

3. How We Use Information

Information may be used to:

  • Process memberships

  • Process donations

  • Register conference participants

  • Publish scientific articles

  • Manage peer review

  • Deliver educational content

  • Respond to inquiries

  • Improve our website

  • Conduct organizational analytics

  • Send newsletters

  • Notify members of Society activities

  • Comply with legal obligations

4. Cookies

SOIMT may use cookies to:

  • Remember user preferences

  • Improve website performance

  • Analyze website traffic

  • Maintain secure logins

Users may disable cookies through their browser settings, although some website features may not function properly.

5. Sharing Information

SIMT does not sell personal information.

Information may be shared with:

  • Service providers

  • Payment processors

  • Conference vendors

  • Journal publishing partners

  • Technology vendors

  • Legal authorities when required by law

All third-party providers are expected to maintain appropriate confidentiality and security standards.

6. Accounts and Security

Information submitted for publication may become publicly available as part of the scientific record, including:

  • Author names

  • Affiliations

  • Funding disclosures

  • Conflict-of-interest statements

  • Published articles

Peer review materials remain confidential except as required by editorial policy.

7. Data Security

SOIMT implements reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, alteration, or destruction.

While no system can guarantee absolute security, we continually work to maintain appropriate safeguards.

8. Data Retention

IPersonal information is retained only as long as necessary to:

  • Provide services

  • Meet legal obligations

  • Maintain publication records

  • Support organizational operations

  • Resolve disputes

  • Enforce agreements

Scientific publication records may be retained permanently to preserve the scholarly record.

9. Your Rights

Depending on applicable law, individuals may have the right to:

  • Access personal information

  • Correct inaccurate information

  • Request deletion of certain information

  • Object to certain processing

  • Withdraw consent where applicable

  • Opt out of marketing communications

Requests may be submitted using the contact information below.

10. Children's Privacy

SOIMT services are not directed to children under the age of 13, and we do not knowingly collect personal information from children.

11. International Users

Individuals accessing SOIMT services from outside the United States acknowledge that their information may be transferred to and processed in the United States or other jurisdictions where our service providers operate

12. Third-Party Links

SOIMT websites may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites.

Users should review the privacy policies of any third-party sites they visit.

Some jurisdictions do not permit certain warranty disclaimers, so some of the above limitations may not apply to you.

13. Policy Updates

SOIMT may revise this Privacy Policy periodically.

Material changes will be posted on our website with an updated effective date.

Continued use of our services constitutes acceptance of the revised policy.

14. Contact Information

Questions regarding this Privacy Policy may be directed to:

Privacy Officer

The Society of Individualized Medicine & Therapies

Mailing Address:

25 Highspire Rd

Richboro, PA, 18954

Website:

https://soimt.org

Email:

[email protected]

Telephone:

+1 445-455-4600

15. Governing Law

This Privacy Policy shall beThis Privacy Policy shall be governed by and interpreted in accordance with the laws of the State of Pennsylvania, without regard to its conflict-of-law principles.

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